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Diamond Ideas Blog


The Must Haves for New Hires

by Jessica Van Roekel

When you find that perfect candidate for a position, congratulations are always in order. But what do you do once they are hired? It’s critical to have a streamlined onboarding process in place for any new employees. This can include things like training, one-on-one meetings with your team, and setting up the tools they will need.

Important Documents Needed for New Hires

There are several documents that new hires will need during onboarding that keep you in compliance with local and state laws. Ensuring you have these documents protects both you and your employee. If you aren’t providing these documents or don’t currently have them, consult with an HR professional.

  • Job Description

  • Employee Handbooks

  • Policy Agreement Forms

  • Health Insurance Forms

  • Tax Forms

  • Emergency Contact Forms

  • Non-Disclosure Agreements or other contracts

  • Direct Deposit Forms (if needed)

Onboarding Considerations

You will want to make sure you have a training schedule for at least the first two weeks. The first thirty days are the most crucial for setting up your new hire for success so take the time to consider how much training will be needed. It’s best to set up training sessions starting with the most basic and building up to the most technical aspect of the


  • Set up one-on-one’s with the team so they can learn about each role and how they will be working with each other - these can be brief meetings if needed

  • Create a training calendar showing in detail what the new hire can expect each day - provide this for anyone training the new hire as well

  • Provide technology training - take time to go over any software or platforms they will be using in their role - make sure they also have a computer, phone, or any other technology they will need ready to go

  • Training videos, classes, or certification courses can be an excellent way to get your new hire up to speed

  • It’s always best to have at least one person from your team who can be the support person for the new hire if they have any questions

  • Daily or weekly check-ins are also a great way to see how your new hire is doing and to measure their progress

Moving Forward

In any new position there will be a learning curve in varying degrees for new hires. Make sure that you have a plan in place for onboarding to set them up for success, even past the first two weeks. Typically it takes a new hire up to 90 days to really own their role - if you have the time to create a 90 day training plan or even an outline of what you would like to see for their progress and goals, you will truly be able to help them thrive in their role.

If you invest in your new hires you’re going to see the direct result and their continued success! Happy onboarding and training!

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